5.090 Permanent Records

A file folder of each studentís permanent records are kept in the principals office. These folders contain semester grades, personal information, enrollment information, health records, and test results. Parents may look at these folders upon request. The data contained in the permanent records may be utilized by school personnel for diagnostic purposes.
 

5.091 Access to Records
Only the following shall have access to records:

1. Officials of the school district.

2. Teachers and counselors to serve the best educational interest of the student.

3. Secretaries and aides as designated by the principals to maintain, record and file information.

4. Other elementary and secondary schools may be sent administrative section records upon notification to parents or guardians.

5. Bona fide governmental and educational agencies and officials may have access to information as long as the identity of the individual is withheld and protected.

6. Officials of the judicial system, upon properly issued subpoena or court order, provided that parent or guardian is notified of such order.

7. A student and his/her parents may have access to his/her own records according to current law.

5.092 Release of Records
I. Records may be released by the appropriate principal to any agency, employer, institution of higher learning or training upon receipt of a written request by the parent, guardian or student. They shall have the right to determine only that information they desire to have released.

II. Procedure for release of records shall be established by principals and statutes.

5.093 Routine Directory Information
The Alliance City Schools will release "Routine Directory Information" on all of its students.

"Routine Directory Information" shall be defined under Privacy Rights of Parents and Students at 45 Code of Federal Regulations, Part 99 as being:

1. Name

2. Address

3. Telephone Number

4. Date and place of birth

5. Major field of study

6. Participation in officially recognized activities and sports

7. Weight and height of members of athletic teams

8. Date of attendance

9. Degrees and awards received

10. The most recent educational agency attended by the student

Parents of students, or eligible students, who do not wish to have this information made available must so indicate in writing to the appropriate principal.

Section 5 Index
5.010 Grading System
5.020 Middle School Yearly Course Requirements
5.025 Promotion Ceremony
5.030 Promotion, Retention
5.035 10th Period
5.040 Schedule Changes
5.050 Interim Reports
5.060 Report Cards
5.070 Parent-Teacher Conferences
5.080 Honor Roll
5.090 Permanent Records
      5.091 Access to Records
      5.092 Release of Records
      5.093 Routine Directory Information
5.100 Testing
5.110 President's Academic Fitness Award
5.120 Change of Address or Telephone
5.130 Withdrawal or Transfer